Provide a high-level gauge of project health Prevent unpleasant surprises to team members, clients, and stakeholders Furnish a method for keeping project members and leaders accountable Provide a paper trail Prevent scope creep Present the right information to the intended audience s Project Management Status Report Template Guidelines 1-Distribution.
The status report is addressed to the project's sponsor. The project's steering committee is copied Other project stakeholders are copied as directed by the project sponsor The report is produced at least bi-weekly Meetings are scheduled on at least a monthly basis with the sponsor and other appropriate individuals to review report contents. Project performance is measured against a baseline budget, schedule and quality.
Baseline budget, schedule and quality are derived from an executed contract plus those changes approved through the contractually defined change order process. Unapproved changes are excluded from the baseline. Performance measurement is displayed in a summary form so as to clearly communicate variance without the need for significant investigation Performance measurement uses Earned Value techniques Underlying causes of any negative variance are identified; corrective action and responsibility are prescribed Corrective action needing approved change orders are separately identified Future status and progress are quantitatively forecasted in terms of budget, schedule and quality.
Issues with potential impact on baseline budget, schedule and quality targets are identified Other issues of possible interest to status report recipients are identified The location of the project's official issue log is referenced should the reader desire further information Issues are described, and identify named responsibility, priority, date open, date close, current status, and resolution The historical trend of open issues is display in such a way that the ready can easily determine whether the trend is consistent with the project's end date that number of open issues is decreasing and trending to zero toward the project's end.
Any events, tasks, milestones, or other items of potential interest to the Status Report's audience from the last reporting are identified Any planned or anticipated events, tasks, milestones, or other items of potential interest to the Status Report's audience for the upcoming reporting period are identified Any areas requiring the reader's participation are highlighted Project Status Report Metrics Template.
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This document contains portions for project goals and scope, quality and technical specifications, project schedule, resources allocation, and communication plan.
The Project Management Document Templates for such documents can be reused and make sure that the entire team and stakeholders are on the same page with the same pace about the component status and details of the planned execution of your project. Project managers strive hard in planning and executing the project but it is very necessary to handle the final ending stage diligently because it is equally critical like every other stage of the project and requires the same level of attention.
The final stage is the approval of the project closure document. There are contracts with the contractors, vendors, or team members, you have to be sure that they are fulfilled properly and they close them.
Budget is an important factor at the last stage so it is needed to have the complete details of final costs to ensure that budget limits are met. It is a kind of project management document that deals with the current status of the project concerning the health and progress of the project. It is a tool for project reporting that can relate essential data to the stakeholders of the project like sponsors, clients, or team members. The project status report template can be used to align the status reports, deliver any updates regarding the project with enhanced impact and improve coordination with the stakeholders.
There is a lot more a status report can do and you can customize it as your needs. A Gantt timeline can be utilized to create a project plan and then you can track the impact of modifications on a visible timeline. Tasks and projects can be arranged in manageable action items, address at-risk tasks, quickly identify and visualize how your timeline automatically updates as changes are done. Gantt chart can also be used for tasks with dependencies so you can plan, manage and track all the aspects of your project with an interactive and visual timeline.
Enclose related supporting documents to keep details and measure the effects of task delays to recover from mishaps rapidly. It allows you to scrutinize your project in real-time and communicates project status with the stakeholders. Every project has the reason for its initiation which is outlined in the project charter document.
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